Junior Productivity Manager (NYC)
SALARY $55,000-60,000 PER ANNUM
We are passionate about workplace productivity, and we care about employees.
Organizations want more done, in less time, and wish their employees were less stressed. We know. We get it. And we make that happen.
Double Gemini is the world’s only corporate productivity firm that takes a holistic view of common workplace activities and delivers methodologies and best practices to create more time, lower stress, and get more done.
Our processes are easy to learn, habitual, and adaptable to different individual and organizational styles. As a side note, the added benefits of our techniques include increased employee satisfaction, and reduced staff turnover. Just sayin’.
We are a small and mighty team of 3, looking for our number 4.
You look at the bigger picture and you sweat the details.
You value humility, kindness and integrity at every level.
You have a contagiously positive attitude, and are someone who considers themselves multi-dimensional and emotionally intelligent.
You are articulate and communicate clearly.
You build strong relationships quickly and are resourceful and motivated.
You thrive in a fast-paced, collaborative environment and enjoy working with people and driving initiatives forward.
Proactive planning is in your DNA.
You love clients and they love you right back.
You and insist on delivering engaging experiences, you care about the tiniest details that make everything better and you have the desire to make this happen.
You care about quality. You are kind and considerate and take great pride in inspiring those around you.
Smart, humble and respectful are words that are frequently used to describe you.
You are a perpetual learner that gets a buzz from discovering and learning new things.
You’ve worked in or with large corporations and understand their dynamics, yet are drawn to working in a small firm where you’ll be doing more than just what you’ve been hired to do.
You are a team player and understand that the the whole is greater than the sum of its parts.
About the Role
Double Gemini is seeking an enthusiastic and collaborative Productivity Manager to join our team.
The successful individual will work closely with key clients and use the Vision Method to understand client requirements and key success criteria, create detailed project plans and then manage the team through to project completion.
Our Productivity Mangers put the clients’ needs first and support all levels of the client organization to manage projects, ensuring they are delivered stress free, with clear communication and that no detail is missed.
The successful candidate will also be expected to support our trainers to effectively deliver Stack and Focus training to clients.
Duties and Responsibilities
Lead client teams through the process of initiating projects.
Lead teams through the process of developing detailed project requirements; including managing scope (requirements) over the life cycle of the project.
Support the development of and ongoing maintenance of project budgets.
Oversee and update project plans, dashboards, and reporting views using Smartsheet.
Facilitate meetings (agenda prep, note taking, time keeping).
Facilitate planning and team organization sessions.
Coordinate project schedules with key resources, helping to find the appropriate balance between planning meetings and project work for each resource. The PM will be focused on finding ways to address all planning needs fully while continually seeking to reduce the planning time required from resources.
Identify ongoing reporting needs, and create/present regular project status reports.
Organize and manage all project documentation according to DG’s established filing standards.
Use productivity processes and methodologies to ensure organic process improvement through template creation, review, discussion of lessons learned/gaps with key stakeholders, and template updates.
Help client to adopt productivity management best practices, overcome stakeholder resistance, and create buy-in to productivity processes and standards.
Develop an understanding of business processes and systems used by client.
Identify risks and manage risk responses.
Train clients in our Stack and Focus Methodologies and support them in the implementation and adoption across the organization.
Up-sell DG services that the client has not committed to in the current engagement.
Be an ambassador representing Double Gemini,
Must have the right to live and work in the U.S.
Minimum education: Bachelor’s degree.
2-3 years or more of professional work experience as a results-oriented manager. Understands how to work in a highly matrixed environment. Able to manage multiple, complex projects simultaneously.
Experience working in, or working for, large corporations.
Experience in managing technical IT projects.
Experience in managing C-Level stakeholders.
Willing to learn and apply Double Gemini standards for projects and processes within client organization.
Flexibility around project methodologies, and a drive to truly support the resources completing work.
Skilled at requirements definition, with an innate sense of how to ask the right questions, and capture tasks and requirements in real-time.
Strong facilitator and collaborator, able to build and manage teams. Comfortable managing up and down. Skilled at managing conflicts and building consensus.
Process oriented, highly organized, and pays close attention to detail. Can follow processes and contribute to their improvement.
Understands how to identify and respond to risks, including “hidden” risks.
Ability to handle unexpected issues with aplomb. Stays cool in high-pressure situations.
Enthusiastic about their work; always drives project completion and takes pride in achieving successful outcomes.
Outstanding writing skills.
Communication-oriented, with a desire to keep everyone on the same page.
Ability to present complex situations and information in simple easy to understand terms.
Excellent interpersonal skills; ability to effectively liaise with colleagues on all levels in a distributed, multicultural, diverse environment.
Exceptional at problem solving.
Capable of handling a dynamic environment.
Comfortable with short deadlines.
Experience in delivering training programs highly desired.
Strong proficiency with Mac applications, MS Office 2007/2010, calendaring (Gmail and Outlook), Google Drive, and Dropbox.
Adept at using technology (Desktops, Laptops, Tablets, Smartphones, etc).
Fast typing skills, 65WPM minimum.
Comfortable with incorporating short cuts quick keys into typing and word processing habits.
Quick in navigating and using applications (ability to toggle seamlessly between programs).
Advanced Excel skills.
Knowledge of Smartsheet preferred, but not required.
If invited to an interview, be prepared to give past examples of scenarios that demonstrate each of the required qualifications.
DOUBLE GEMINI IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER AND IS COMMITTED TO MAINTAINING A NON-DISCRIMINATORY WORK ENVIRONMENT. DOUBLE GEMINI, LLC DOES NOT DISCRIMINATE AGAINST ANY EMPLOYEE OR APPLICANT FOR EMPLOYMENT ON THE BASIS OF RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, AGE, DISABILITY, VETERAN STATUS, MARITAL STATUS, SEXUAL ORIENTATION, OR ANY OTHER CHARACTERISTIC PROTECTED BY APPLICABLE LAW. DOUBLE GEMINI IS COMMITTED TO CREATING A DYNAMIC WORK ENVIRONMENT THAT VALUES DIVERSITY AND INCLUSION, RESPECT AND INTEGRITY, CUSTOMER FOCUS, AND INNOVATION.